For heavy equipment repair & maintenance workshops
Every job card costed to the last spare part and labour hour.
Open a job card, plan it into a bay, issue parts from the store at true FIFO cost, book technician hours — and invoice the customer from the same card. BizSuite shows the profit of every repair, and the running cost of every machine in your own fleet.
Job card JC-2026-0419
CAT 336 excavator · Hydraulic leak · Bay 3
| Hydraulic hose assembly × 2 (FIFO) | 1,840.00 |
| Seal kit, boom cylinder × 1 | 960.00 |
| Technician labour — 9.5 h | 1,425.00 |
| Cylinder re-chroming (external) | 2,200.00 |
- Cost
- 6,425.00
- Quoted
- 8,900.00
- Margin
- 27.8%
The problem
What's costing you money today
Parts issued, never billed
A filter here, a seal kit there — parts leave the store and never reach the invoice.
Technician hours guessed
Labour is estimated at invoicing time, so you never know which jobs actually make money.
Bays booked on a whiteboard
Machines wait in the yard while a bay sits empty, and customers ask when their unit is ready.
Fleet costs lost in overheads
Servicing, fuel, Salik and fines for your own vehicles disappear into general expenses.
The BizSuite way
Built around how your business actually works
Job cards end to end
Customer, machine, complaint, diagnosis, parts, labour and external services on one job card — each one its own cost centre with its own profit.
- Parts, labour and sublet costs per card
- Inspections and rework tracked
- Invoice straight from the job card
Bays and workshop planning
A workshop diary across your bays shows what is in, what is waiting and what is due out.
- Bay scheduling
- Technician allocation
- Turnaround visibility
Spare parts store with FIFO
Goods receipts create FIFO cost layers; issues consume the oldest first. Stock can never go negative, and reorder planning nets off what is already on order.
- Bins and reservations per job
- Landed cost: freight, duty, clearing
- Reorder suggestions
Your own fleet, maintained
Equipment register, service plans and work orders for your machines and vehicles, with operating cost per unit.
- Planned maintenance schedules
- Fuel logs per machine
- Salik, fines and renewals per vehicle
Technicians and payroll
Attendance, shifts and overtime flow into payroll with UAE end-of-service gratuity and a WPS SIF file for your bank.
- Overtime and shift allowances
- End-of-service per UAE Labour Law
- Employee self-service payslips
Invoicing and collections
FTA-compliant tax invoices with TRN and VAT per line, customer statements, ageing and credit hold for customers who don't pay.
- Quotations signed online by the customer
- Customer advances and deposits
- Debtor ageing and reminders
How it flows
From first step to final margin
-
1
Receive
Machine checked in; job card opened with the customer's complaint.
-
2
Quote
Estimate parts and labour; the customer approves the quotation by e-signature.
-
3
Plan
Card scheduled into a bay and assigned to technicians.
-
4
Repair
Parts issued at FIFO cost, labour hours booked, external work recorded.
-
5
Inspect & deliver
Final inspection, rework if needed, machine handed back.
-
6
Invoice
Tax invoice raised from the card — and the job's profit is already known.
Reports you'll use every week
The answers, without asking accounts
Live from the ledger and the site, exportable to Excel and PDF, filtered to what each person is allowed to see.
- Job card profitability
- Workshop revenue by customer
- Parts consumption & stock value
- Technician utilisation
- Machine operating cost
- Debtor ageing
Contract (AED)
6,200,000
Certified (AED)
4,850,000
Cost to date (AED)
3,912,400
Margin
19.3%
Cost by category
Needs attention
- IPC #7 due for submission in 3 days
- Site tank variance: 412 L this week
- 2 labour visas expire this month
Run more than one trade? BizSuite handles them together, on one ledger.
FAQ
Heavy Equipment Workshops: common questions
Is each job card its own cost centre?
Yes. Every part, labour hour and external service posts to the job card, so you see the margin on each repair, not just the month.
How are spare parts costed?
First-in, first-out. Each receipt creates a cost layer and each issue consumes the oldest stock first, including landed costs like freight and customs duty.
Can we track maintenance for our own fleet too?
Yes. Service plans and work orders for your own equipment, with fuel, Salik and fines recorded per vehicle — while the cost lands on the project or job card the machine served.
Can a customer approve a quotation online?
Yes. Send a secure signing link; the signature and the proof of who signed and when are kept with the quotation.
See BizSuite for Heavy Equipment Workshops
Book a live walkthrough. We'll show it with a contractor's real workflow — tender to final account — and answer every question about VAT, WPS and your month-end.
No commitment · Set up around your company · Your data stays exportable